Office Manager (San Mateo)

Job Description:

Orchestrade is looking for an Office Manager with excellent communication skills to oversee the daily operation of our San Mateo office and to support administrative needs. As the main point of contact for office management the position requires a highly organized and detail-oriented person, with excellent written communication and interpersonal skills. Your daily tasks will vary and may include processing invoices, creating and revising documentation, vendor meetings, creating and using spreadsheets, event planning, and more.

Job Site:
  • San Mateo, California
  • Handle sensitive information with confidentiality
  • Maintain a pleasant and productive office environment
  • Manage office supplies, food ordering and vendor accounts
  • Process invoices
  • Manage use of couriers and organize shipping and receiving for documents and packages
  • Research and plan team activities and events (catered lunches, holiday parties)
  • Manage employee onboarding
  • Cover the duties of reception including but not limited to: meet & greet visitors, candidates and vendors
  • Coordinate with building management and vendors on facilities and maintenance issues
  • Plan and book travel arrangements for local, regional and international employees from global offices
  • Assist with employee benefits and payroll
  • Report paid-time off and sick leave tracking
  • Manage monthly expense reimbursement receipts, send out reminder emails and maintain records in Excel
  • Assist with special projects and additional administrative tasks as needed
Minimum Requirements:
  • At least 1 year of relevant experience
  • High level of organization and attention to detail
  • Active listening
  • Clear verbal and written communication in English
  • Strong organizational, troubleshooting and communication skills
  • Self-motivated
  • Multi-tasking
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Job Reference:
  • CABA180404
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